AP Manager

The Accounts Payable Manager is responsible for overseeing the Company’s accounts payable function, ensuring the accurate and timely processing of vendor and subcontractor invoices, expense reimbursements, and payments. This position manages the daily operations of the Accounts Payable team, develops and enforces policies and procedures, ensures compliance with lien and insurance requirements, and supports the Finance Department in maintaining strong internal controls, reporting accuracy, and audit readiness.

Responsibilities

• Manage and supervise the Accounts Payable team, including hiring, training, performance management, and professional development.
• Oversee invoice intake, coding, approval workflows, and payment processing for vendors, subcontractors, and consultants.
• Ensure compliance with state and federal lien laws, subcontractor insurance requirements, and contract terms.
• Review vendor statements, reconcile discrepancies, and resolve payment issues in coordination with project managers and vendors.
• Prepare weekly cash requirement reports, recommend payment schedules, and manage cash flow for AP obligations.
• Oversee subcontractor payments, retainage processing, lien waiver collection, and compliance documentation.
• Maintain accurate and complete records in accordance with company policy, GAAP, and audit requirements.
• Assist with month-end and year-end close processes, including AP accruals, reconciliations, and reporting.
• Provide documentation and support for internal and external audits.
• Develop, implement, and maintain accounts payable policies, procedures, and internal controls.
• Identify and recommend process improvements and automation to increase efficiency and accuracy.
• Collaborate with Finance leadership on strategic planning related to AP operations and vendor management.

Required Skills

• Strong knowledge of accounts payable processes, construction accounting, and lien law compliance.
• Proven leadership and supervisory skills with the ability to coach, mentor, and develop staff.
• Excellent organizational, analytical, and problem-solving skills.
• Strong interpersonal and communication skills, with the ability to interact effectively across departments and with external partners.
• High attention to detail, accuracy, and confidentiality.
• Proficiency in Microsoft Office Suite, particularly Excel; experience with accounting and construction management software (e.g., Procore, Sage, Viewpoint) preferred.

Qualifications

• Bachelor’s degree in Accounting, Finance, or Business Administration (preferred).
• Minimum of 5 years progressive experience in Accounts Payable, with at least 2 years in a supervisory or management role.
• Experience in the construction industry strongly preferred.
• Demonstrated experience with lien waivers, subcontractor compliance, and retainage.
• Familiarity with GAAP and audit practices.

Benefits